1. Organizational Scope

The Institute of Academic Research and Publication (IARP) is a globally recognized open-access academic publisher devoted to the advancement of scholarly communication and international research collaboration. This Privacy Policy applies comprehensively to all digital infrastructures operated under the IARP name, including but not limited to the official website, journal portals, manuscript submission systems, editorial platforms, and affiliated digital services.

2. Categories of Information Collected

IARP collects both personally identifiable and non-personal data exclusively for the execution of its editorial, publishing, and administrative functions.

Personal data may include, but is not limited to: Full name, professional title, institutional affiliation, ORCID iD, email address, contact details, academic credentials, authorship information, reviewer credentials, editorial roles, and correspondence records.

Technical and usage data are automatically captured when users access IARP platforms, including IP addresses, browser and device specifications, operating systems, referring URLs, session duration, and pages accessed. Cookies and related technologies are employed to optimize system performance, enhance usability, and ensure secure platform operation.

3. Purpose of Data Processing

Personal information is processed exclusively for legitimate and mission-critical purposes, including:

• Managing manuscript submissions and peer-review workflows
• Facilitating editorial decision-making and scholarly communication
• Maintaining the accuracy and integrity of publication records
• Enabling indexing, archiving, and academic dissemination
• Supporting open-access publication services
• Responding to inquiries and providing user support
• Improving website performance and platform reliability
• Ensuring ethical compliance and legal accountability

4. Lawful Basis for Processing (GDPR)

For individuals within the European Economic Area (EEA), IARP processes personal data in strict accordance with the General Data Protection Regulation (GDPR). Lawful bases include:

• Explicit consent (e.g., mailing lists and communications)
• Contractual necessity (e.g., author and reviewer agreements)
• Legal obligations (e.g., record-keeping and compliance)
• Legitimate institutional interests (e.g., editorial integrity, fraud prevention, and publication security)

5. Data Sharing and Disclosure

IARP categorically does not sell, lease, or trade personal data. Limited and strictly controlled data sharing may occur with:

• Editors, reviewers, and co-authors for publication purposes
• Indexing and archiving services (e.g., CrossRef, LOCKSS)
• Payment processors and service providers under binding confidentiality agreements
• Regulatory or legal authorities when required by law

All disclosures are governed by stringent data-protection and confidentiality standards.

6. Data Retention

Personal and publication-related data are retained only for the duration necessary to fulfill editorial, scholarly, and legal obligations. Scholarly metadata and publication records are preserved permanently as part of the academic archive, whereas ancillary personal data is securely deleted once its administrative relevance expires.

7. International Data Transfers

IARP may store and process data on secure servers in multiple jurisdictions. All cross-border transfers are protected by internationally recognized safeguards that ensure full compliance with GDPR and applicable data-protection regulations.

8. Cookies and Tracking Technologies

Cookies and similar technologies are deployed to enhance system performance, enable secure submissions, and analyze website usage. Users may adjust cookie preferences via browser settings; however, disabling cookies may restrict certain platform functionalities.

9. Data Security Measures

IARP employs advanced technical, administrative, and physical security protocols, including encryption, access-controlled systems, and secure server environments. Continuous monitoring and system updates ensure that data remains protected against unauthorized access, loss, or misuse.

10. Data Subject Rights

Subject to jurisdiction, users may exercise rights including:

• Access to personal data
• Rectification of inaccuracies
• Erasure and restriction of processing
• Data portability
• Objection to processing
• Withdrawal of consent

Requests may be submitted to: editor@iarpnet.org

11. External Links

IARP platforms may include links to third-party services such as academic databases or partner institutions. IARP bears no responsibility for the privacy practices of external entities and encourages users to review their respective privacy policies.

12. Children’s Data

IARP services are designed exclusively for academic and professional users. Data from individuals under the age of 16 is not knowingly collected and will be permanently deleted if identified.

13. Policy Amendments

This Privacy Policy may be updated to reflect regulatory, technological, or operational developments. All revisions will be published on this page with an updated effective date.

14. Contact

For all privacy-related inquiries, complaints, or data requests, please contact: Executive Editor 📧 editor@iarpnet.org